Accountant / Non-Exempt, Represented
Open Until Filled / First Review October 15, 2021 / 8:00am
$63,142 – $67,639
New hires generally start between step 1-3, $63,142 to $67,639. Placement within the range is based on qualifications and professional experience. The current full salary range for this position is between $63,142 – $83,146/year.
Performs daily accounting operations to assure the accurate and timely preparation of financial statements, tax returns, and budgets. This includes providing accounting information, supporting resource control and involvement in the management decision-making process. Works closely with HUD grants. The position may perform lead functions and coordinates the routine daily work of the Accounting Technicians including responding to their questions.
Operates within a complex accounting environment, requiring the position to manage multiple processes and projects. Develops and uses standard accounting practices and procedures. Works with established practices and advises other staff when needed. May be instrumental in implementing new systems and updated accounting processes. Works with staff in other departments to ensure their understanding of the accounting system as it pertains to them. This position requires the incumbent to be proactive, creative and to look for ways to develop efficiencies in the department, particularly in regard to accounting functions. Responsible for developing own work methods. Takes initiative to complete all assigned tasks. Works with the Director of Finance and Senior Accountant to ensure the timely completion of accounting, budgetary and other department tasks.
ESSENTIAL JOB FUNCTIONS
- Administers budgetary and financial oversight for multi-family projects.
- Coordinates with the property owners’ management and board of commissioners to manage the financial health of each project and maintain regulatory compliance and reporting requirements.
- Assists and coordinates with the Certified Public Accountant to accomplish the audit requirements for each project.
- Assures proper handling of receipts and distribution of funds.
- Reviews and reconciles tenant records and vouchers.
- Prepares quarterly budget to actual reporting for management review and maintains all required investor and funder reporting. Prepares and submits HUD-required REAC statements in a timely manner
- Administers Contract Renewals
- Coordinates with HUD and USDA to achieve the necessary documentation for the execution and renewal of funding contracts.
- Grant Writing
- May prepare special grants to provide funding for project services, rehab, or administrative funding.
- Administers Captial Grant Funds
- May assist with the preparation and submission of the capital fund annual plan, budget, and applicable certifications to HUD.
- Coordinates with the Operations Department to review and monitor the capital grant fund payment, budgeting, and utilization schedules.
- Reports the financial progress of each grant to management to facilitate timely obligation and expenditure of funds.
- Monitors and maintains construction contracts. Reviews payments.
- Responsible for various electronic media submissions to funders
- Unclaimed Property
- Reports annually to the State Department of Revenue all property not claimed.
- Maintains an historical record of each check.
- Lead Work
- Assists and responds to management accounting matters. This may include REAC submission, general ledger, account balances and reporting.
- Assists the Accounting Technicians with routine concerns regarding accounting system and reconciliation problems in areas such as Tenant Accounts Receivable, Accounts Payable, Payroll and Development accounts.
- Provide coverage in maintaining daily cash management, including bank deposits, maintaining petty cash fund, and reporting as needed.
- Reconciles all bank statements for the Housing Authorities.
- Reviews and monitors monthly property financials for BHA’s low income housing tax credit properties (LIHTC).
- Assists the Senior Accountant and Development Director in the budgeting, tracking, completion of construction draws, etc. for new development, rehab, and other construction projects.
- Prepare and maintain payroll for all staff, including the preparation and submission of monthly, quarterly, and yearly reports.
- Train employees on payroll software, serves as lead in software updates in the department.
- Assist with salary budget preparation and on-going administration.
- Oversee, review, and assist employees with their benefits package and enrollment.
- Maintains general ledger system in accordance with GAAP, including timely and accurate maintenance of the following areas:
- Loans and bonds
- Posts journal vouchers as prepared by other staff
- Balances general ledger
- Closes program accounts on a monthly basis
- Monitors financial statements and reports provided by the management company to audit determination of appropriate management fees
- Responds to auditors during fiscal audits and reviews
- Reconciles general ledger accounts
- Prepares and distributes monthly, quarterly, and annual financial statements and reports in accordance with GAAP/HUD and other appropriate government agency requirements for assigned programs.
- Monitors and records allocation expenses (overhead, insurance, reimbursable and audit costs) through the calculation of allocation expenses or modification of allocation percentages. Makes appropriate journal voucher adjustments and prepares requests for reimbursements.
- Assists the Accounting Technicians in creating and maintaining accurate depreciation schedules.
- Assists in the preparation of the annual budget process. Analyzes, researches, generates, and distributes budget information to assist in the preparation of the annual budget.
- May assist in the monitoring of “sources and uses” for new property developments including reconciling financing sources pending, received, and outstanding. Also, may review expenditures against established proforma budgets and for application towards designated sources.
Other Job Functions
- Performs other accounting-related duties as assigned.
This position functions primarily in an office environment. Incumbents must be able to effectively utilize computers and related software, computer printers, adding machine, photocopier, telephone system, fax, and bar code equipment.
QUALIFICATIONS (Knowledge, Skills and Abilities)
- Ability to establish and maintain effective working relationships with staff, auditors, banks,potential investors, lawyers, government agency employees, management company, etc.
- Ability to interpret and comply with established local, state, and federal accountingprocedures, laws, and systems.
- Ability to organize and establish priorities for work and effectively implement the priorities andinstructions of the Accounting Manager.
- Ability to communicate effectively, both orally and in writing.
- Ability to arrive at work on scheduled days and in a timely manner.
Education & Experience
- Bachelor of Arts degree in Accounting or Business Administration with a major in accounting required.
- Experience in governmental accounting (GAAP, HUD and FMHA) preferred and working with data processing systems is desirable. One year of experience working with computers required.
Licenses or Certificates
- A valid Washington State Motor Vehicle Operator’s License at the time of hire and an acceptable driving record (according to BHA standards).
This position requires the incumbent to be able to effectively move about the office environment. May require lifting up to 40 pounds.
The incumbent must be capable of working closely and cooperatively with other people, both within and outside the organization. The incumbent must be capable of strategic financial planning and analysis. Accurate and timely completion of a wide range of tasks is essential.
The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.
SALARY & BENEFITS
- Salary Range: $63,142 – $67,639 plus exc. benefit/retirement package
- Medical, Dental, and Vision
- Life Insurance
- Long-Term Disability
- Washington State Public Employees’ Retirement System (PERS)
- 11 Holidays and 2 Personal Holidays
- Generous Vacation and Sick Leave Accruals
- Employer Contribution to VEBA Account